NON-GOVERNMENTAL ORGANISATIONS ACT: INDEX TO SUBSIDIARY LEGISLATION
Non-Governmental Organisations (Forms and Fees) Regulations
NON-GOVERNMENTAL ORGANISATIONS (FORMS AND FEES) REGULATIONS
[Section 37]
Arrangement of Regulations
Regulation
1. Title
2. Interpretation
3. Application for registration
4. Application for exemption from registration
5. Request for information
6. Rejection of application for registration
7. Certificate of registration
8. Renewal of certificate of registration
9. Suspension or cancellation of certificate of registration
10. Duplicate certificate of registration
11. Notice of Change of name, constitution, rules or objectives of organisation
12. Annual return
13. Appeal
14. Fees
SI 62 of 2011.
These Regulations may be cited as the Non-Governmental Organisations (Forms and Fees) Regulations.
In these Regulations, unless the context otherwise requires—
“Register” means the Register kept pursuant to section 20 of the Act; and
“Registrar” has the meaning assigned to it in the Act.
3. Application for registration
An application for registration of a non-governmental organisation shall be made in Form I set out in the First Schedule.
4. Application for exemption from registration
An application for exemption from registration by a non-governmental organisation shall be made in Form I set out in the First Schedule.
The Registrar may request an applicant to submit information in relation to an application in Form II set out in the First Schedule.
6. Rejection of application for registration
The Registrar shall, where the Board rejects an application, inform the applicant in Form III set out in the First Schedule.
7. Certificate of registration
The Registrar shall issue a certificate of registration in Form IV set out in the First Schedule.
8. Renewal of certificate of registration
An application for the renewal of a certificate of registration shall be made in Form V set out in the First Schedule.
9. Suspension or cancellation of certificate of registration
(1) The Registrar shall, where the Board—
(a) intends to suspend or cancel the certificate of registration of a non-governmental organisation, notify the holder in Form VI set out in the First Schedule; and
(b) suspends or cancels the certificate of registration of a non-governmental organisation, notify the holder in Form VII set out in the First Schedule.
(2) The Registrar shall, where the Board suspends or cancels the certificate of registration of a non-governmental organisation, endorse the cancellation or suspension on the certificate of registration.
10. Duplicate certificate of registration
An application for a duplicate certificate of registration shall be made in Form VIII set out in the First Schedule.
11. Notice of change of name, constitution, rules or objectives of organisation
An application for a change of name, constitution, rules or objectives of a non-governmental organisation shall be made in Form IX set out in the First Schedule.
An annual return shall be made in Form X set out in the First Schedule.
13. Appeal
An appeal from the decision of the Board to the Minister shall be made in Form XI set out in the First Schedule.
14. Fees
The fees prescribed in the Second Schedule shall be payable in respect of the matters stated therein.
FIRST SCHEDULE
[Regulations 3, 4, 5, 6, 7, 8, 9,10,11,12 and 13]
PRESCRIBED FORMS
FORM I
[Regulations 3 and 4]
[To be completed in triplicate]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
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APPLICATION FOR REGISTRATION ( ) EXEMPTION OF NON-GOVERNMENTAL ORGANISATION FROM REGISTRATION () |
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Shaded fields for official use only |
Application number: |
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Date/Time |
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Information required |
Information provided |
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1. |
Name of organisation |
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Objectives of organisation |
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3. |
TPIN No. |
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Business address (Head Office) |
Physical |
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Postal |
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Proposed activities or operations |
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Districts and locations of proposed activities |
Districts |
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Location of proposed activities |
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6 |
Reasons for which exemption from registration is sought |
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7. |
Office bearers |
Designation |
Full Names |
Occupation |
Nationality |
Residential Address |
Date of Appointment |
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8. |
Proposed source of funding |
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9. |
National and international affiliation (Attach relevant documentation) |
National |
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International |
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10. |
The class or classes of persons to whom membership of the organisation is restricted |
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11. |
Have you ever applied for registration of your organisation under the Non-Governmental Organisations’ Act, 2009? If yes, give details (including date of last application and the Board’s decision with respect to your application). |
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12. |
Have any office bearers been convicted of an offence involving fraud or dishonesty under the Non-Governmental Organisations’ Act, 2009, or any other law within or outside Zambia? |
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13. |
Appendices |
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Certified copy of the constitution of the non-governmental organisation |
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Application fee receipt number |
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Name of applicant (individual or authorised representative):……………………………Signature:………………………………………… Date:……………………………….. |
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FOR OFFICIAL USE ONLY
STAMP |
FORM II
[Regulation 5]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
REQUEST FOR INFORMATION
To: ……………………………………………………………………………………………
Address: ……………………………………………………………………………………..
Application No.: ……………………………………………………………………………….
You are hereby requested to furnish the following information or documents in respect of your application for …………………………………………………………………………
(a) …………………………………………………………………………………………..
(b) …………………………………………………………………………………………..
(c) …………………………………………………………………………………………..
(d) …………………………………………………………………………………………..
within ……………………………….. days of this notice. If you fail to furnish the requested information within the stipulated period, your application will be treated as invalid and shall be rejected.
Dated this ………. day of ……………………….. 20……
……………………………….
Registrar
FORM III
[Regulation 6]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
NOTICE OF REJECTION OF APPLICATION
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To (1)………………………………………………………………….…………………………………………………………………………………………………………………………………………………… IN THE MATTER OF (2)………………………………you are hereby notified that your application for (3)………………….has been rejected by the Board on the following grounds |
(1) Here insert the full names and address of organisation (2) Here insert reference No. of application (3) Here insert type of application |
FORM IV
[Regulation 7]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
CERTIFICATE NO. …………………
CERTIFICATE OF REGISTRATION
[Section 13 of the Non-Governmental Organisations’ Act, 2009]
Holder’s name ………………………………………………………………………………
Address …………………………………………………………………………………….
The certificate is granted for a period of five (5) years commencing on the ………….. day of ……………………. 20…
The conditions of grant of the certificate are as shown in the Annexures attached hereto.
Issued at …………………. this …………………… .day of ……………… 20…
(Section 10 of the Information and Communication Technologies Act, No. 15 of 2009)
The conditions of grant of the Licence are as shown in the Annexures attached hereto.
Issued at ……………………………….. this ……………… day of ……………20…
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Registrar
ENDORSEMENT OF REGISTRATION
This Certificate has this …………….. day of ………….. 20… been entered in the Register.
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Registrar
SUSPENSION OR CANCELLATION
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Date of suspension |
Details of suspension |
Date of cancellation |
Signature of Registrar |
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FORM V
[Regulation 8]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS’ ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
APPLICATION FOR RENEWAL OF CERTIFICATE OF REGISTRATION
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Shaded fields for official use only |
Application number: |
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Date/Time |
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Information required |
Information provided |
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1. Certificate No. |
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2. Name(s) of certificate holder |
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3. Certificate holder’s address |
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Tel: |
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Fax: |
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Appendix |
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Report of activities undertaken in the past five years |
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Name of Applicant (Individual or authorised representative):………………………….. FOR OFFICIAL USE ONLY Received by: …………………………………………..(Officer) Amount Received……………………. STAMP Serial No. of application……………………………… |
FORM VI
[Regulation 9(1)]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS’ ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
NOTICE OF INTENTION TO SUSPEND/CANCEL CERTIFICATE OF REGISTRATION/EXEMPTION FROM REGISTRATION
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(1) Here insert the full names and address of organisation. (2) Here insert the certificate No. (3) Here insert the number of days stipulated (4) Signature of Registrar |
To (1) ………………………………………………………………….…………………………………………………………………………………………………………………………………………………… IN THE MATTER OF (2) ……………………………… you are hereby notified that the Board intends to Accordingly, you are requested to show cause why your certificate of registration should not be suspended/cancelled and to take action to remedy the breaches set out in paragraphs ………………. (above) within (3) ……………….. days of receiving this notice. Failure to remedy the said breaches shall result in the Date this ……………… day of ………………20 ……………………. |
FORM VII
[Regulation 10]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
NOTICE OF SUSPENSION OR CANCELLATION OF CERTIFICATE OF REGISTRATION
[Section 17 of the Non-Governmental Organisations’ Act, 2009]
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To (1)……………………………………………………………….. IN THE MATTER OF (2) ………………………………. you are hereby notified that your certificate of registration has been suspended for a period of ………………………./cancelled on the following grounds: (a)…………………………………………………………………… Date this ……………… day of ………………20… |
(1) Here insert the full names and address of holder of certificate (2) Here insert the registration No. of the certificate of registration (3) Signature of Registrar |
FORM VIII
[Regulation 10]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
APPLICATION FOR DUPLICATE CERTIFICATE OF REGISTRATION
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Shaded fields for official use only |
Application number: |
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Date/Time |
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Information required |
Information provided |
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1. |
Name of organisation |
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2. |
Objectives of organisation |
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3. |
Certificate No. |
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4. |
TPIN No. |
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4. |
Business address (Head Office) |
Physical |
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Postal |
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5. |
Proposed activities or operations |
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6. |
Activities or operations of non-governmental organisation |
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Districts and locations of proposed activities |
Districts |
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Location of proposed activities |
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7. |
Office bearers (State whether or not these have changed since last registration) |
Designation |
Full Names |
Occupation |
Nationality |
Residential Address |
Signature |
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8. |
Appendix |
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Affidavit |
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9. |
Application fee receipt No. |
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Name of applicant (individual or authorised representative): …………………………… Signature: ………………………………………… Date: ……………………………… |
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FOR OFFICIAL USE ONLY Received by:……………………………………(Name) Date:……………………………….. Approved: …………………………………….. Not approved for the following reasons: ……………………………………………………………………………………………… Signature: ……………………………………. |
FORM IX
[Regulation 11]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
NOTICE OF CHANGE IN PARTICULARS OF REGISTERED ORGANISATION
To the Registrar:
*A. Notice is hereby given that the organisation formerly named:……………………………………………………………………
has changed its name to …………………………………………………………….………………………………………………………
The reason for the change is ………………………………………………………..………………………………………………………………………………………
*B. Notice is hereby given that (name of organisation) ………………………………..
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has changed its constitution /rules/varied its objectives. The changes made and the reasons are set out in the attached memorandum.
*C. Notice is hereby given that (name of organisation) …………………………………has changed the situation of its registered office/postal address* from …………….to …………………………………………………………………
*Delete as appropriate.
D.
1. The following persons have ceased to be office-bearers of the above organisation:
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Full Name |
Designation |
Date of vacating office |
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2. The following are the present office-bearers of the above organisation:
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Designation |
Full name |
Occupation |
Nationality |
Residential address |
Date of appointment |
Signature |
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Dated………………………….. Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
NOTE:
In all cases, attach resolution of meeting at which change is made.
FORM X
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
ANNUAL RETURN
The ……………………………………………………………… (Name of Organisation)
Date of last annual general meeting …………………. Present number of members of the Organisation ……………………… Office-bearer for the current year:
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Full Names |
Designation |
Occupation |
Nationality |
Residential address |
Postal address |
Date of appointment |
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Have there been, since the date of application for registration or exemption from registration or the date of the last annual return, whichever is the later date, any change in (answer Yes or No against item in question).
(a) the name of the Organisation……………………………………..
(b) the objects of the Organisation……………………………………
(c) the organisations or groups of a political nature established outside business the Republic of which the Organisation is a branch or to which it is affiliated or with which it is corrected……………………………………………
(d) the class or classes of persons to whom membership is restricted
(e) the situation of the registered office of the organisation
(f) the titles of the office-bearers
(g) the immovable property owned by the Organisation
(h) the date of commencement of the financial or year of the Organisation…………
(i) the constitution or rules of the Organisation……………………………….
(j) the postal address of the Organisation……………………………………..
If so, set out details of changes (attach separate memorandum if necessary)
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Dated……………………… Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
Signed…………………………….. Designation………………
NOTE:
Please attach copies of the following
1. Last audited accounts of the Organisation
2. Minutes of the last Annual General Meeting of the Organisation
3. Annual Report of the Organisation
NOTE: This Form must be submitted in TRIPLICATE
FORM XI
[Regulation 13]
REPUBLIC OF ZAMBIA
NON-GOVERNMENTAL ORGANISATIONS ACT, 2009
The Non-Government Organisations (Form and Fees) Regulations, 2011
NOTICE OF APPEAL TO THE MINISTER
IN THE MATTER OF ………………………………………………………. I hereby appeal against the decision of the Board on the following grounds*
(Appellant’s reference and matter of appeal)
(a)……………………………………………………………………………………….
(b)……………………………………………………………………………………….
(c)……………………………………………………………………………………….
(d)……………………………………………………………………………………….
Date this ……………… day of ……………… 20…
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Signature of Appellant
*Attach brief if necessary
SECOND SCHEDULE
[Regulation 14]
PRESCRIBED FEES
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Item |
Fee units |
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1. Application for registration/exemption from registration |
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(a) Local non-governmental organisation |
2800 |
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(b) International non-governmental organisation |
5600 |
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2. Issuance of duplicate |
1200 |
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3. Application for renewal |
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(a) local non-governmental organisation |
2800 |
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(b) international non-governmental organisation |
5600 |
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4. Search and examination of Register |
280 |
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5. Copy of exact from Register |
600 |
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6. Annual return |
1200 |