AGRICULTURAL INSTITUTE OF ZAMBIA ACT: INDEX TO SUBSIDIARY LEGISLATION

Agricultural Institute of Zambia (General) Regulations

AGRICULTURAL INSTITUTE OF ZAMBIA (GENERAL) REGULATIONS

[Sections 16, 18 and 53]

Arrangement of Regulations

Regulation

1. Title

2. Application for registration as agricultural professional

3. Qualification for registration

4. Certificate of registration

5. Notice of change of particulars

6. Application for practicing certificate

7. Practising certificate non-transferable

8. Suspension and cancellation of practising certificate

9. Duplicate certificate of registration or practising certificate

10. Register

11. Removal from register

12. Form of register

13. Categories and classes of membership

14. Membership certificate

15. Annual subscription

16. Appeals

17. Fees

FIRST SCHEDULE

SECOND SCHEDULE

THIRD SCHEDULE

SI 54 of 2018.

1. Title

These Regulations may be cited as the Agricultural Institute of Zambia (General) Regulations.

2. Application for registration as agricultural professional

(1) A person shall apply to the Institute for registration as an agricultural professional in Form I set out in the First Schedule.

(2) The Institute shall within 30 days of the receipt of an application under sub-regulation (1)—

(a) approve the application, if the applicant meets the requirements of the Act and these Regulations; or

(b) reject the application, if the applicant does not meet the requirements of the Act and these Regulations.

(3) The Institute may request for further information in respect of an application in Form II set out in the First Schedule.

(4) The Institute shall, where it rejects an application, inform the applicant of the rejection in Form III set out in the First Schedule.

3. Qualification for registration

The qualifications and experience specified in the Second Schedule are recognised for the purposes of registration as an agricultural professional.

4. Certificate of registration

The Institute shall, where the Institute approves an application for registration of an agricultural professional, issue a certificate of registration in Form IV set out in the First Schedule.

5. Notice of change of particulars

A registered agricultural professional shall notify the Institute of any change in the registered agricultural professional’s particulars in Form V set out in the First Schedule.

6. Application for practicing certificate

(1) A person shall apply to the Institute for a practicing certificate in Form VI set out in the First Schedule.

(2) A practicing certificate shall be in Form VII set out in the First Schedule.

7. Practising certificate non-transferable

A practicing certificate shall not be transferred to a third party.

8. Suspension and cancellation of practising certificate

(1) The Institute shall cancel or suspend the practicing certificate of an agricultural professional if that agricultural professional—

(a) commits an offence under the Act;

(b) obtains the practicing certificate by fraud, misrepresentation or concealment of a material fact;

(d) is declared to be mentally or physically incapable of practising;

(e) is an undischarged bankrupt; or

(f) is disqualified from practising as an agricultural professional.

(2) The Institute shall, before cancelling a practising certificate inform the holder of the intention to cancel the practising certificate in Form VIII set out in the First Schedule.

(3) A notice of the cancellation of the practising certificate shall be in Form IX set out in the First Schedule.

9. Duplicate certificate of registration or practising certificate

(1) A person whose certificate of registration or practising certificate is destroyed or lost may apply to the Institute for a duplicate certificate of registration or practising certificate in Form X set out in the First Schedule.

(2) The Institute shall, within 14 days of the receipt of an application under sub-regulation (1), issue a duplicate practising certificate to the applicant.

10. Register

(1) The Institute shall maintain a Register of agricultural professionals which shall specify—

(a) the names and addresses of the registered agricultural professionals;

(b) the applications rejected and the reasons therefor;

(d) any other information relevant for the purposes of the Act.

(2) The Registrar may cause the alteration to be made to the Register in accordance with the purposes of the Act.

11. Removal from register

(1) The Institute shall remove an agricultural professional from the Register if—

(a) the agricultural professional is convicted of an offence under any law;

(b) the Institute has reasonable grounds to believe that the registration was obtained through concealment of any material fact;

(d) the agricultural professional is found guilty of professional misconduct under the Act.

(2) An agricultural professional shall be restored to the Register on such grounds as the Board may determine on an application in the prescribed manner and form and payment of the fee set out in the Third Schedule.

12. Form of register

(1) The Register shall be kept in the form of a looseleaf volume, one page of which shall be set aside for the entries relating to each registered person and any alteration in the registered particulars relating to that person shall be endorsed by the Registrar on the page so set aside.

(2) Where the name of a person is erased from the Register, the Registrar shall, after endorsing on the page containing the entries relating to that person the circumstances in which and the date on which the erasure was made, remove the page from the Register and retain it in a separate file.

13. Categories and classes of membership

(1) The Institute shall consist of the following categories of membership—

(a) agricultural professional scientist;

(b) agricultural professional technician;

(d) honorary and life.

(2) Agricultural professional scientist membership is open to a person who is a—

(a) fellow;

(b) professional member; or

(3) Agricultural professional technician membership is open to a person who is a—

(a) certified technician;

(b) technician; or

(4) Agricultural crafts technician membership is open to a person who is a—

(a) master craftsperson;

(b) craftsperson; or

14. Membership certificate

The Institute shall issue a certificate to a person registered as a member of the Institute in Form XII set out in the First Schedule.

15. Annual subscription

(1) A member shall pay to the Institute an annual subscription applicable to the class of membership to which the member belongs, on or before the 1st February of each year.

(2) The Institute shall not renew the membership of a member who fails to pay the annual subscription within the period specified under sub-regulation (1).

16. Appeals

A person aggrieved with the decision of the Institute may appeal to the Minister in Form XIII set out in the First Schedule.

17. Fees

The fees prescribed in the Third Schedule shall be payable in respect of the matters stated therein.

FIRST SCHEDULE

[Regulations 2, 3, 4, 5, 6, 8, 9, 13, 14 and 17]

Form I

[Regulation 2(1)]

(To be completed in triplicate)

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

APPLICATION FOR REGISTRATION AS AGRICULTURAL PROFESSIONAL
Please complete in block letters	Shaded fields for official use only	Application No.
Date and time

Information Required

Information Provided

PART I PARTICULARS
1.	(a) Surname (block capitals)
(b) Other names
2.	Sex (Tick () where applicable)	Male	Female
3.	Date of birth (dd/mm/yyyy)
4.	Place of birth	Town	Country

5.	Nationality
6.	(a) National Registration Card No
(b) Place of issue
(c) Date of issue (dd/mm/yyyy)
7.	Address
(a) Physical address

(b) Postal address
8.	Contact details
(a) Telephone No.
(b) Fax No.
(c) Mobile phone No.
(d) E-mail address
	EDUCATIONAL BACKGROUND
9.	School, Technical College or University attended (give dates)
10.	Course of study
11.	Professional examination passed (give dates)
12.	Classes and category of membership
PART II EMPLOYMENT RECORD
13.	Present employment
(a) Name of employer
(b) Position held
(c) Date of appointment
(d) Nature of work undertaken

14.	Previous employment (whole career to date)
Name of employer	Date/ Period employed	Positions held	Nature of work undertaken


15.	Appendices
Certified copies of all certificates are enclosed
Application fee enclosed

DECLARATION
I declare that the information furnished by me in this application is true, correct and complete to the best of my knowledge.
I understand that any incorrect, misleading or untrue information or the withholding of any relevant information may affect my registration as an agricultural professional.

……………………….………… Name of applicant	……………………….………… Signature
……………………………………….. Date

FOR OFFICIAL USE ONLY

Received by: …………………………………….…….. ……………………….………….

Officer (Name and Signature) Date

Application fee received: ………………….. Receipt No.: …………..……………………..……………

Date presented to the Registrar: …………………..……………………..……………………..…………..

Decision: …………………..…………………..…………………..………..……………………..………….

Date applicant informed of decision: …………………..………………..………………………..…………

Fee for registration received: …………………..………………….……..………………………..…………

Registration number: …………………..……………………………………..……………………..…………

Remarks: …………………..…………………..……………………..……..……………………..………….

……………..………………..…………………..……………………..……..……………………..…………..

Form II

[Regulation 2(3)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

REQUEST FOR INFORMATION

(1) Here insert full names of applicant	To: (1) ………………………………………………………………………………………………
Address: …………………………………………………………………………………………..
……………………………………………………………………………………………………….
	Reference No.: …………………………………………………………………………………..
	You are requested to furnish the following information or documents in respect of your application for registration as an agricultural professional:
	(a) …………………………………………………………………………………………………..
	(b) …………………………………………………………………………………………………..
	(c) …………………………………………………………………………………………………..
	(d) …………………………………………………………………………………………………..
	within ……………………… days of this notice. If you fail to furnish the requested information, your application will be treated as invalid and shall be rejected.
	Dated this ………………… day of …………………, 20….
	……………………………………………………… Registrar

Form III

[Regulation 2(4)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

NOTICE OF REJECTION OF APPLICATION

(1) Here insert the full names and address of applicant	To: (1) ………………………………………………………………………………………………
……………………………………………………………………………………………………….
Reference No. (2) ………………………………………………………………………….
(2) Here insert the reference No. of the application	You are notified that your application for (3) registration/renewal of registration as an agricultural professional has been rejected on the following grounds:
(a) …………………………………………………………………………………………………..
(3) Here insert the type of application	(b) …………………………………………………………………………………………………..
(c) …………………………………………………………………………………………………..
(d) …………………………………………………………………………………………………..
	Dated this ………………… day of …………………, 20………..

	………………………………………………… Registrar

Form IV

[Regulation 4]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

REGISTRATION NO.: …………………

CERTIFICATE OF REGISTRATION OF AGRICULTURAL PROFESSIONAL

Surname ……………………………………………………………………………………………………………………..

First Name(s) ………………………………………………………………………………………………………………..

Name of firm/business ……………………………………………………………………………………………………

Address ………………………………………………………………………………………………………………………

Given on the …………………. day of ………………………. 20……

Date of expiry …………………………………………………………….

This is to certify that the person named on this Certificate has complied with the provisions of section 19 of the Agricultural Institute of Zambia Act, No. 2 of 2017.

………………………………….. Chairperson	………………………………….. Registrar

Date: ……………………………………	Date: ………………………………………….
NOTE: This Certificate is only valid if it bears the seal of the Agricultural Institute of Zambia.

Form V

[Regulation 5]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

NOTICE OF CHANGE OF PARTICULARS

(1) Here insert the registration No. (2) Here insert the full names of the holder (3) Here insert physical and postal address of the applicant (4) Here specify the detail which has changed	To: THE REGISTRAR
Reference No. (1) ……………………………………………………………………. I (2) …………………………………………………………………………………………… of (3) …………………………………………………………………………………………. notify your office that on the ………………… day of …………………, 20……… my (4) …………………………… changed as follows:
Previous Details	Current Details




	Dated this ………………… day of …………………, 20………..

	…………………………………… Signature of Holder

FOR OFFICIAL USE ONLY
Received by: ………………………………………………………….. ……………………………………
Name of office	Signature
	OFFICIAL STAMP
Date: ……………………, 20……..
ENDORSEMENT OF REGISTRATION
This notice has, this ………………… day of …………………, 20………. been entered in the Register.

……………………………………………………… Registrar

Form VI

[Regulation 6(1)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

APPLICATION FOR PRACTISING CERTIFICATE
Please complete in block letters	Shaded fields for official use only	Code
Date and Time

Information Required

Information Provided

PART I PARTICULARS
1.	(a) Surname
(b) Forename

2.	Nationality
	(a) National Registration Card No.
(b) Place of issue
(c) Date of issue (dd/mm/yyyy)
3.	Notification Address
(a) Physical address

(b) Postal address
Contact details
(a) Telephone No.
(b) Fax No.
(c) Mobile phone No.
(d) E-mail address
4.	Profession in respect of which application is mad
5.	Type of certificate held by applicant (State certificate No. and scope of profession)
6.	Continuous professional development undertaken since last registration
7.	Name of employer
8.	Address of employer

9.	Certificates previously held by the applicant under the Agricultural Institute of Zambia Act, 2017 or similar legislation outside Zambia (attach certified copies)	Certificate No.	Location


10.	Certificates currently held by applicant in Zambia, if any, under the Agricultural Institute of Zambia Act, 2017	Certificate No. and type	Location
11.	Have you ever been convicted of an offence involving fraud or dishonesty or of any offence under the Agricultural Institute of Zambia Act, 2017, or any other law within or outside Zambia?
If yes, specify details: …………………………………………………………………………………………… Nature of offence ………………………………………………………………..…………………. Date of conviction:……………………………………………………………………..……….. Sentence: ………………..…………………………………………………………………………………..
12.	Have you ever applied for a certificate of registration under the Agricultural Institute of Zambia Act, 2017? If yes, please give details below:

13.	Certificate applied for	Location	Scope of Practice	Date of application	Status of application (Granted, rejected or pending)if application was rejected, give reasons for rejectio*



14.	Appendices
	– Certified copies of all certificates
	– Application fee

FOR OFFICIAL USE ONLY

Received by: …………………….……………..…….. ………………………….

Officer (Name and Signature) Date

Application fee received: ………………………..………….. Receipt No.: …………..…………………

Date presented to the Registrar: …………………..……………………..……………………..…………..

Decision: …………………..…………………..…………………..………..……………………..………….

Date applicant informed of decision: …………………..………………..………………………..…………

Fee for registration received: …………………..………………….……..………………………..…………

Registration number: …………………..……………………………………..……………………..…………

Remarks: …………………..…………………..……………………..……..……………………..………….

……………..………………..…………………..……………………..……..……………………..…………..

Form VII

[Regulation 6(2)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

Certificate No. ……………….

PRACTISING CERTIFICATE

Holder’s name: ……………………………………………………………………………………………………………….

Address: ……………………………………………………………………………………………………………………….

Agricultural profession: ……………………………………………………………………………………………………..

This Certificate is valid from the ………… day of ………….. 20… to the ………………. day of ……… 20……

The conditions of the Certificate are as shown in the Annexures attached hereto.

Issued at ………………. this ………………. day of ………………. 20……

………………………………………….
Registrar

ENDORSEMENT OF REGISTRATION

This Registration has this ………………. day of ………………., 20…. been entered in the Register.

…………………………………………………..
Registrar

Form VIII

[Regulation 8(2)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

NOTICE OF INTENTION TO SUSPEND OR CANCEL THE PRACTISING CERTIFICATE

(1) Here insert the full names and address of the holder	To: (1) ………………………………………………………………………………………………….
……………………………………………………………………………………………………………
IN THE MATTER OF (2) ………………………………………………………………….
(2) Here insert the Registration No.	you are notified that I intend to suspend/cancelDelete whichever is not applicable* your registration as an agricultural professional on the following grounds:
	(a) ……………………………………………………………………………………………………….
(3) Here state address of the Registrar of Agricultural Professionals	(b) ……………………………………………………………………………………………………….
(c) ……………………………………………………………………………………………………….
(d) ……………………………………………………………………………………………………….
(4) Here insert the number of days	Accordingly, you are requested to appear before the Registrar on the …………………. day of ………………., 20…., at (3) …………………………………………………….. to address the matters set out in paragraphs ………………………………………………………………. (above) within (4) ………………………………………………… days of receiving this notice. Your failure to appear before the Registrar shall result in suspension of your practising certificate.
	Dated this …………… day of ……………………, 20…….
	……………………………….. Registrar
	ENDORSEMENT OF REGISTRATION
	This Notice has, this ………………… day of ……………………….., 20……… been entered in the Register.

	……………………………….. Chairperson

Form IX

[Regulation 8(3)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

NOTICE OF SUSPENSION OR CANCELLATION

To: (1) ……………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………

IN THE MATTER OF (2) ……………………………….. you are notified that your registration as an agricultural professional has been suspended/cancelled on the following grounds:

(a) ……………………………………………………………………………………………………………………

(b) ……………………………………………………………………………………………………………………

(d) ……………………………………………………………………………………………………………………

Dated this ………………….. day of ……………………….., 20…….

………………………………..
Registrar

ENDORSEMENT OF REGISTRATION

This Notice, has this ………………. day of ………………. 20…., been entered in the Register.

………………………………………………………
Chairperson

Form X

[Regulation 9(1)]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

APPLICATION FOR DUPLICATE PRACTISING CERTIFICATE
Please complete in block letters	Shaded fields for official use only	Application No.
Date and Time
Information Required	Information Provided
1.	(a) Surname
(b) Other names
2.	Registration No.
3.	Address
(a) Physical address
(b) Postal address
4.	Contact details
(a) Telephone No.
(b) Fax No.
(c) Mobile phone No.
(d) E-mail address
5.	Appendix
Affidavit of loss, destruction or otherwise of original registration
Name of applicant (individual or authorised representative):
Signature: ………………………………………… Date: …………………………
FOR OFFICIAL USE ONLY
Received by: ………………………………………………… ………………………………..
Officer (Name and Signature) Date
Amount received: ………………………………………………………………….
Receipt No.: …………………………………………………………………………
File No.: ………………………………………………………………………………
Remarks: …………………………………………………………………………….
………………………………………………………………………………………….

Form XI

[Regulation 14]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

REGISTRATION NO.: ……………………………..

CERTIFICATE OF MEMBERSHIP

Surname: ………………………………………………………………………………………………………………….

First Name(s) …………………………………………………………………………………………………………….

Name of firm/business …………………………………………………………………………………………………

Address ……………………………………………………………………………………………………………………

Given on the ………………………………………………….. day of ………………………………………… 20….

Date of expiry ……………………………………………………………………………………………………………

This is to certify that the person named on this Certificate has complied with the provisions of section 19 of the Agricultural Institute of Zambia Act, No. 2 of 2017.

……………………………………… Chairperson	………………………………….. Registrar
Date: ………………………………	Date: …………………………….
NOTE: This Certificate is only valid if it bears the seal of the Agricultural Institute of Zambia.

Form XII

[Regulation 16]

REPUBLIC OF ZAMBIA

The Agricultural Institute of Zambia Act, 2017

(Act No. 2 of 2017)

The Agricultural Institute of Zambia (General) Regulations, 2018

NOTICE OF APPEAL

(1) Here insert the Registration No.	To: THE MINISTER IN THE MATTER OF (1) ……………………………………..…………….. ………………………………………………………………………………………..
(2) Here insert the full names of the holder	I (2) ……………………………………..…………….. of (3) ……………….. ……………………………………………………………………………………….. ………………………………………………………………………………………..
(3) Here insert residential address of the holder (4) Here insert the decision made	appeal against the following decision of the Registrar made on the ………. day of ………………………….……, 20….…. (4) ………………………………………………………….…………………… ………………………………………………………….………………………. ……………………………………………. on the following grounds:
	(a) …………………………………………………………………………………….
	(b) ……………………………………………………………………………………
	(c) …………………………………………………………………………………….
	(d) ……………………………………………………………………………………
	Dated at ………….… this ………. day of ……………., 20……
	…………………………………………… Signature of Appellant
*Delete whichever is not applicable

FOR OFFICIAL USE ONLY
This appeal has, this ………… day of ……………………., 20……… been lodged with the Minister of Agriculture.
…………………….. Name of receiving officer	…………………..………… Signature
…………………….. Position	…………………..………… Date

SECOND SCHEDULE

[Regulation 3]

Class	Category	Academic Qualification	Years of Experience
Agricultural Professional Scientist	Fellow	Minimum Bachelor Degree or its equivalent	10 years and above
	Professional Member	Minimum Bachelor Degree or its equivalent	5 year and above
	Graduate Member	Minimum Bachelor Degree or its equivalent	0-5 years
Agricultural Professional Technicians	Certified Technician	Minimum Diploma or its equivalent	2 years and above
	Trainee Technician	Minimum Diploma or its equivalent	0-2 years
Cultural Crafts Technicians	Master Craftsperson	Minimum Certificate or its equivalent	10 years and above
	Craftsperson	Minimum Certificate or its equivalent	2 years and above
	Trainee Craftsperson	Minimum Certificate or its equivalent	0-2 years
Honorary and Life	Honorary member
	Life member	Minimum Certificate

THIRD SCHEDULE

[Regulation 17]

PRESCRIBED FEES

A.	Zambians
Class	Membership fees (paid once) (ZMW)	Annual Subscription Fee (ZMW)	Annual Practising Fee (ZMW)
Agricultural Professional Scientist
Fellow	1,000.00	500.00	500.00
Professional Member	750.00	400.00	400.00
Graduate Member	300.00	200.00	200.00
Agricultural Professional Technician Technologist
Certified Technician	250.00	150.00	150.00
Technician	250.00	150.00	150.00
Agricultural Crafts Technician
Master Craftsperson	150.00	100.00	100.00
Craftsperson	150.00	100.00	100.00

B.	Non-Zambians
Class	Membership fees (paid once) (ZMW)	Annual Subscription Fee (ZMW)	Annual Practising Fee (ZMW)
Agricultural Professional Scientist
Fellow	3,000.00	2,000.00	2,000.00
Professional Member	2,500.00	1,500.00	1,500.00
Graduate Member	2,000.00	1,000.00	1,000.00